Question: If I want to share some files internally, do I put them in the Shared Documents or in the Department library?
Answer: If the number of files is less than 10, then save it in a folder in your department library and share it with others. If you have many or nested folders or more than 10 documents, put them in the Shared Documents library.
Question: How do I share a file or folder with a 3rd party outside of the organization?
Answer: There are two choices, use OneDrive or the Extranet.
You can share any file using OneDrive, the sharing link will expire after 90-days, and you may have to re-share the file again.
The other option is to use the Extranet. We recommend using this when working on a Project with many people needing access to documents from a 3rd party.